Executive Assistant to the Strategy and AI Office

San Francisco

We believe that clothes — and how you make them — can make a difference. Since 1853, we’ve been obsessed with innovation to meet people’s needs. We invented the first blue jean. And we reinvented khaki pants. We pioneered labor and environmental guidelines for our manufacturing partners. And we work to build sustainability into everything we do. A company doesn’t last 160 years by standing still. It endures by reinventing itself, striving to delight its consumers, winning in the marketplace, and by remaining true to its values. We employ more than 17,000 people around the world – supporting great brands, including Levi’s®, Dockers® and Denizen®. Our employees are committed to innovation, creativity and collaboration. Put simply, if you’re looking for a new opportunity, this is a great place to grow your career. We are currently seeking an Executive Assistant to join our Strategy and AI team! As an Executive Assistant, you’ll work closely with our Chief Artificial Intelligence Officer and a few other Sr. Directors on administrative duties, project management and facilitating communication both internally and externally. Our perfect candidate is proactive, extremely organized, thrives in a fast-paced startup environment, can problem solve while under pressure and can anticipate the needs of company leaders. The EA will manage a wide range of advanced administrative and executive support-related tasks, will be able to work independently within established guidelines, and will make independent decisions in regard to planning, organizing, and scheduling work. The ability to interact with senior leaders (at all levels) in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert-level written and verbal communication skills, strong decision-making ability, and attention to detail are equally important About the Job: Provide Executive Assistance for Chief AI Office and her directs - extensive internal and external calendaring, point-to-point business travel, expenses and special projects. Contribute to the excellent reputation of the company through professional, friendly and respectful interactions with all internal and external stakeholders. Liaise with senior-level leaders and team members across Levi's & Co and cultivate cross-functional relationships between departments and improve communication across teams. Attend select team meetings and stay informed - take notes, identify follow-ups and send reminders. Manage demanding Outlook calendaring requests, while also keeping executives accessible Handle and maintain highly confidential and sensitive information Serve as the brand extension for leaders you support, escalating and communicating on their behalf and serving as a team liaison Coordinate events, including internal team events, annual Hackathons, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests Initiate purchase orders, reconcile invoices, and complete/track expense reports Coordinate complex travel and expense reporting using Concur Maintain impeccable standards of confidentiality and information security. Communicate with internal teams to take action on projects from the Executive Office. About You: Minimum 5 years of high level, complex executive administration work experience supporting a senior-level executives, technical fields a plus! Ability to hit the ground running and take charge of the position Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment with little direct supervision Experience with extensive international and domestic travel arrangements Polished, professional demeanor and exceptional poise under pressure Positive and personable with strong interpersonal skills and an upbeat, “can do” attitude Experience in supporting multiple senior leaders simultaneously Must possess a high degree of integrity when dealing with confidential and sensitive information Must be able to work with individuals at all levels of the organization Strong communicator, both written and verbal, and a creative problem solver Adept at working with different personality types and leadership styles Ability to be on-call as needed, beyond standard business hours. Ability to manage multiple projects simultaneously with meticulous attention to detail Advanced proficiency with MS Office Suite, Google Office Suite, Confluence, Jira and other digital technology and collaboration tools Google Slides or PowerPoint experience to refine & integrate existing presentations We put a lot of thought into our programs to provide you with a benefits package that matters. Whether it is for medical care, taking time off, improving your health or planning for retirement, we've got you covered. Here's a small snapshot: 401K match: $1.25 for every $1.00 you contribute up to the first 6% of pay you save. Five hours of paid volunteer time per month with nonprofit organizations Product discount of 60% off regular-price merchandise Levi Strauss & Co. is proud to be an Equal Opportunity / Affirmative Action Employer. We are committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category. Minorities, females, people with disabilities and veterans are highly encouraged to apply. Currently, LS&CO requires proof of being fully vaccinated for COVID-19 as a condition of commencing employment, except in those jurisdictions where prohibited by law. Medical or religious accommodations, or other exemptions that may be required by applicable law, will be approved when properly supported. Further information is provided during the recruitment process. EOE M/F/Disability/Vets LOCATION San Francisco, CA, USA FULL TIME/PART TIME Full time Current LS&Co Employees, apply via your Workday account. This employer is a corporate member of myGwork - LGBTQ+ professionals, the business community for LGBTQ+ professionals, students, inclusive employers & anyone who believes in workplace equality.